Privacy Policy
Universal Careers Agency is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal data in accordance with the UK GDPR and EU GDPR.
1. DATA CONTROLLERS
Universal Careers Agency LTD (UK)
Universal Careers Agency SRL (Romania)
You may contact our Data Protection team at:
Email: [email protected]
2. INFORMATION WE COLLECT
We may collect and process the following personal data:
- Name, contact details, CV, employment history
- ID/passport scans and proof of eligibility to work
- Job preferences and interview information
- Communications via phone, email, or our website
- Website usage data via cookies and analytics
3. PURPOSE OF PROCESSING
We collect your data to:
- Provide recruitment and job placement services
- Comply with legal obligations and employment laws
- Contact you regarding job opportunities or applications
- Improve our services and user experience
4. LEGAL BASIS FOR PROCESSING
Our processing is based on:
- Your consent
- The necessity to perform a contract
- Compliance with legal obligations
- Our legitimate interest in providing and improving services
5. DATA SHARING
We may share your data with:
- Employers or clients during the recruitment process
- Legal or regulatory authorities if required by law
- Our group companies or service providers under confidentiality agreements
6. DATA RETENTION
We retain:
- Job applicant data for up to 12 months
- Employee data for up to 6 years or as legally required
- Communication logs and backups for up to 2 years
You may request deletion or limitation of your data at any time.
7. YOUR RIGHTS
You have the right to:
- Access your personal data
- Request correction or deletion
- Object to or restrict processing
- Data portability
- File a complaint with the UK ICO or Romanian ANSPDCP
8. SECURITY
We use appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, or misuse.
9. COOKIES
Our website uses cookies to enhance functionality and track performance. You can manage cookie preferences via your browser.
10. POLICY UPDATES
We may update this Privacy Policy occasionally. You will be notified of significant changes through our website or email.
